Supervisors LAURIA AND ARGOTSINGER offered the following Resolution and moved its adoption:

RESOLUTION AUTHORIZING A CONTRACT WITH MM HAYES TO IMPLEMENT A KRONOS EMPLOYEE TIME AND ATTENDANCE SYSTEM AND AMENDING THE 2019 CAPITAL PLAN TO INCLUDE THE PROJECT

WHEREAS, Resolution 194 of 2013 authorized a “Time and Attendance System” Capital Project (Timeforce); and

WHEREAS, the Information Services Director and Personnel Director have now determined that the Timeforce Time and Attendance System cannot meet the needs of the County; and

WHEREAS, the Information Services Director and Personnel Director have been reviewing options for a new employee time and attendance system for all County Departments; and

WHEREAS, the Information Services Director and Personnel Director recommend a contract with MM Hayes to implement a “Kronos” Employee Time and Attendance System and have presented an implementation plan and cost analysis to the Committees on Personnel and Finance; and

WHEREAS, said Committees have reviewed the Kronos system proposal and recommend amending the 2019 Capital Plan and proceeding with the implementation as soon as possible; now, therefore be it

RESOLVED, the Chairman of the Board be and hereby is authorized to sign a contract between the Information Services Department and MM Hayes of Albany, NY to implement a “Kronos” Employee Time and Attendance System, at a total cost not to exceed $156,183.00 as follows:

Project Component Price
Software $ 60,732.00
Hardware $44,000.00
Professional Services/Implementation 3$2,200.00
Support Services (Maintenance Agreement: yr. 1) $19,251.00
Total $156,183.00

said agreement subject to approval of the County Attorney;

and, be it further

RESOLVED, That the 2019 Capital Plan, be and hereby is, amended to include a “Time and Attendance Software (Kronos)” project in the amount of $156,183.00; and, be it further 

RESOLVED, That the 2019 Adopted Budget be and hereby is amended as follows:

Revenue Account:
Increase A.1000.0511-0511 - REV - Appropriated Reserve $156,183.00 Appropriation Account:
Increase A.1000.9950-9000.1100 - EXP- Capital Equipment Expense $156,183.00

and, be it further

RESOLVED, That the County Treasurer be and hereby is authorized to make the following transfers:

From: A-0883.0700 - Capital Equipment Reserve
To: A-0909 - Unreserved Fund Balance Sum: $156,183.00

From: A.1000.9950-9000.1100 - EXP- Capital Equipment Expense
To: H.1680.1680-2100-0948 EXP – Time & Attendance Software (New)
Sum: $156,183.00

and, be it further

RESOLVED, That the County Treasurer, Information Services Director and Personnel Director do each and every other thing necessary to further the purport of this Resolution, and, be it further

RESOLVED, That certified copies of this Resolution be forwarded to the County Treasurer, Information Services Director, Personnel Director, MM Hayes, Budget Director/County Auditor and Administrative Officer/Clerk of the Board.

Seconded by Supervisor FAGAN and adopted by the following vote:
TOTAL: Ayes: 17 Nays: 0 Absent: 3 (Supervisors Callery, Rice and Waldron)

 

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